Confluence vs. Documize
Where your knowledge lives
Every page, attachment, and comment stays on infrastructure you control. Documize installs on your server — physical, virtual, or air-gapped — and license validation works offline. Nothing phones home.
Because Documize Inc. is never in the data path, most of a procurement checklist answers itself: no data-processing agreement for your content, no sub-processor list, no transfer-impact analysis, no vendor to subpoena. And the Community edition is open source — you can read the code your data runs on.
What a wiki should cost
Confluence charges per seat, and every Marketplace add-on charges per seat again on top of it. The bill grows because your team did.
Documize is $900 per year up to 100 users, or $1,800 per year for unlimited users — every feature in both plans, first 5 users free. There is no marketplace, because nothing was left out to sell back to you.
Versioning without an add-on
Confluence tracks page history, but maintaining multiple published versions of a document set means buying Scroll Versions on top of your bill. Documize baselines and versions documents out of the box — draft, publish, and maintain multiple live versions.
Approvals built in
Approval workflows in Confluence mean Comala Document Management — another per-seat add-on. Documize ships approvals, contribution requests, and a draft-to-live lifecycle as standard.
Analytics included
Confluence gates analytics behind its Premium tier. Documize shows you what's read, what's stale, and what people search for — in every plan.
One binary, your database
Confluence Data Center is a Java application server with clustering and capacity planning. Documize is a single binary that runs against your database on the hardware you already have — running in minutes, five users or fifty thousand.
Pilot it the boring way
One team, one space, five users, free. If Documize fits, you'll know in a week. If it doesn't, you've spent nothing — and you have a real answer to "what's our Confluence plan?"